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Free Showing Route Planner for Real Estate Agents — Order Your Showings by Drive Time
Put in where your day starts and the properties you are showing, and get the order with the shortest total drive: drive time and miles between each stop, arrival and departure times, a map of the run, a copyable itinerary and a calendar file. Change the showing length or the start time and the times update instantly, without re-planning the route.
Properties (0 of 8)
Ten route plans an hour per visitor, and identical address lists are reused rather than looked up twice.
Save this as a buyer tour in casedaisy — showing windows, notice rules, and calendar sync included
This page orders one day's stops and forgets them. In the app a tour keeps the buyer it belongs to, the windows each listing allows, the notice a tenant-occupied property needs, and the feedback you collect afterwards — and it syncs to the calendar you already use.
How to plan a showing day
A showing day is built backwards from the constraints, not forwards from the list. Start with the stops that can only happen at one time — the tenant-occupied unit with a two-hour window, the property that needs the listing agent present, the condo with elevator booking. Those are fixed points. Everything else fills the gaps around them, and the gaps are where drive time decides the day. Order the flexible stops by geography, put the fixed ones where they have to go, and read the arrival times to see whether the day still fits.
Then decide what happens if the buyer wants twenty extra minutes in the third house. A tour with no slack turns every enthusiastic buyer into a late arrival somewhere else, and the apology costs more than the minutes.
Showing windows and tenant notice
Occupied properties are the reason showing days fall apart. A seller who works from home wants an hour's warning; a tenant has a legal right to notice before entry, and the required amount of notice and the form it must take are set by the landlord–tenant law of the state or province the property is in, not by the brokerage or the listing. Check the rule that applies where the property sits, confirm the showing instructions on the listing, and treat both as fixed before you plan the order. A route that is ten minutes shorter is worthless if one stop was never properly noticed.
The practical habit is to confirm every occupied stop the day before, in writing, and to plan those stops at the time the occupant agreed rather than the time the route prefers.
Buffer time is part of the plan
The showing length you enter here is applied to every property equally, which is not how tours run. Buyers walk through a home they dislike in eight minutes and stay half an hour in one they love, then want to talk in the car afterwards. Parking, lockboxes, gates and stairs all take time that no drive-time estimate contains. The simplest fix is to add five or ten minutes to the showing length so the buffer is inside every stop rather than hoped for at the end, and to keep the last slot of the day empty so a second look at the favourite is possible without rescheduling anyone.
Why the order matters
Six properties can be visited in a hundred and twenty different orders, and the spread between the best and the worst is often an hour of driving — an hour that comes out of the day, the fuel budget and the buyer's patience. Ordering by drive time rather than by the sequence the listings arrived in is the cheapest improvement available to a showing day. It also changes what is possible: the tour that did not fit at six properties often fits once the order is right. The real estate mileage calculator turns the miles above into a deduction figure, and the contract deadline calculator handles what happens after the offer.
This tool is a planning aid based on the addresses you enter. Drive times and distances come from Google Maps under typical conditions and are estimates, not guarantees. It states no notice period or showing rule of its own — confirm tenant notice requirements against the landlord–tenant law of the property's own state or province, and the showing instructions against the listing. Last reviewed: September 2026.
Frequently asked questions
- How does the planner decide the order of showings?
- It measures the driving time between every pair of addresses you enter, then tests every possible order of the properties with your start address fixed first and your end address, if you set one, fixed last. The order with the smallest total drive time wins. With eight properties that is a few thousand possible orders, all checked, so the result is the shortest driving order rather than a rough guess.
- Does it account for showing windows or seller approval?
- No. It orders the stops by drive time only. Confirmed appointment windows, tenant-occupied properties with notice requirements, lockbox hours and agent-accompanied showings all constrain the order in ways a drive-time calculation cannot see. Use the plan as a starting sequence, then move any stop that has a fixed window and re-read the arrival times.
- Are the arrival times exact?
- They are estimates. Drive times come from typical conditions rather than live traffic for your tour date, and the showing length you enter is applied to every property equally. Real tours run long on the homes buyers like. Add a buffer per stop, treat the finish time as the earliest realistic one, and re-plan if the day changes.